Your company file at URSB, brought up to date — and kept that way.
Annual returns, beneficial ownership declarations, director changes, share transfers. URSB compliance is quiet paperwork — until a bank, investor or tender board pulls your company file and finds it years out of date.
An out-of-date company file undermines everything built on it.
Every registered company in Uganda has ongoing duties at the Uganda Registration Services Bureau: annual returns each year, beneficial ownership information kept current, and prompt filing of changes to directors, shareholders and registered address.
Most companies file nothing after incorporation. Nothing appears to happen — until the moment it matters. A bank runs due diligence and the company looks dormant. An investor's lawyer finds the shareholding on file doesn't match the term sheet. A tender board sees missing annual returns and scores you down. Fixing years of arrears in a panic, against a deadline, is the expensive version of this work.
We bring the file current, align it with reality, and then keep it maintained on a simple annual cycle — usually alongside the tax compliance we already run for you.
The cost of waiting: URSB arrears compound quietly: late filing fees accumulate per year missed, and a non-compliant file can stall a transaction at exactly the moment funding or a tender depends on it.
What this can cost you
- Accumulating late-filing penalties for every missed annual return
- Company flagged as non-compliant or presumed dormant in due diligence
- Bank facilities, investment rounds and tenders stalled by registry checks
- Directors' and shareholders' details on file not matching reality — a legal risk
- Beneficial ownership non-compliance, now actively enforced
- Risk of the company being struck off the register in prolonged default
What people assume
“We registered the company years ago — that's done. URSB doesn't need anything else from us.”
What's actually true
Incorporation is the start of URSB obligations, not the end. Annual returns are due every year, and beneficial ownership rules now require current, accurate disclosure. The registry is public: anyone doing due diligence on you sees the gaps before you do.
What we handle for you
- Company file review: what URSB currently has on record for you
- All outstanding annual returns prepared and filed
- Beneficial ownership register brought current and filed
- Director, shareholding and address changes properly documented
- New company and business name registrations where needed
- Annual maintenance so the file never falls behind again
A defined process, start to finish
We review
We pull your company file and compare it with reality — returns filed, officers listed, ownership recorded. You get a plain-language status report.
We file
Arrears cleared oldest-first, changes documented with proper resolutions, beneficial ownership updated. Every filing receipted.
We maintain
Your annual return goes onto our compliance calendar. Each year it's filed before the deadline without you asking.
Deliverables
- Written company file status report
- All outstanding annual returns filed with receipts
- Updated beneficial ownership filing
- Properly drafted resolutions for any changes
- Certificate of good standing where required
- Ongoing annual maintenance schedule
Priced to your situation — not a rate card
Registry work is fixed-fee per filing — you know the cost before we lodge anything.
“Meet 'Kiggundu Holdings' — mid-negotiation with an investor when due diligence found five years of missing annual returns and a shareholder register that still showed the founder's late father. We cleaned up the file in three weeks, papered the historical transfers properly, and the deal closed on schedule.”
Illustrative composite scenario reflecting real client patterns — details changed to protect confidentiality.
FAQs — URSB Corporate Compliance
A yearly filing confirming your company's particulars — officers, shareholding, registered address — remain accurate. It is separate from your URA tax returns. Many companies confuse the two and file neither.
Companies must disclose the natural persons who ultimately own or control them. Uganda now enforces this actively, and banks check it during KYC. An out-of-date register can freeze onboarding and transactions.
Very fixable. We compute the arrears and late fees precisely, file the backlog in order, and bring the file current. The cost is almost always smaller than the deal it might otherwise block.
Yes — name reservation, incorporation, TIN registration and the tax registrations that follow, done as one package so the company is born compliant on both the URSB and URA sides.
It can be. Most retainer clients add annual URSB maintenance so one firm owns the whole compliance calendar — tax and registry — with one point of contact.
Not sure where you stand? Let's find out — before URSB does it for you.
A 30-minute consultation tells you exactly where you stand, what it will cost to fix, and what happens if you wait. No obligation.