Every monthly return, filed on time, every month — without you touching the URA portal.
VAT by the 15th. PAYE by the 15th. Withholding tax, local service tax, EFRIS reconciliations. Miss one and the penalties start. We take the entire monthly cycle off your desk — the 'set and forget' service for Ugandan businesses.
Monthly filing is relentless — and every missed month compounds.
A VAT-registered business in Uganda files every single month: VAT returns reconciled against EFRIS, PAYE for every employee, withholding tax on qualifying payments, local service tax. Each has its own deadline, its own computation, its own penalty for getting it wrong.
Most business owners handle this in one of three ways: they do it themselves at midnight on deadline day, they delegate it to a bookkeeper who was never trained in tax, or they quietly stop filing and hope. All three end the same way — with nil returns that don't match EFRIS data, missed WHT that surfaces in an audit, and a penalty ledger growing at 2% interest per month.
Our monthly compliance service exists so that the answer to “has it been filed?” is always yes. We compute, file, reconcile and archive every return — and send you a one-page summary you can read in a minute.
The cost of waiting: Late or missing monthly returns each attract fixed penalties plus 2% monthly interest — and inconsistencies between your VAT returns and EFRIS data are the single most common trigger for a URA audit.
What this can cost you
- Fixed penalties per late return, month after month
- Interest at 2% per month on unpaid VAT, PAYE and WHT
- VAT/EFRIS mismatches flagging your business for audit
- Loss of your Tax Clearance Certificate — and with it tenders and bank facilities
- Personal exposure for directors on unremitted PAYE deducted from staff
- Input VAT claims disallowed because supporting returns were never filed
What people assume
“My bookkeeper handles the taxes. If something was wrong, URA would have told us by now.”
What's actually true
URA's silence means nothing — mismatches accumulate quietly in their systems until an audit or TCC application surfaces them all at once. Bookkeeping and tax are different professions: a good bookkeeper records what happened; a tax agent knows what the VAT Act, EFRIS rules and WHT schedules require. We regularly find years of small monthly errors that add up to serious exposure.
What we handle for you
- Monthly VAT computation, EFRIS reconciliation and filing
- PAYE computation for your payroll — including the new UGX 335,000 threshold
- Withholding tax identification, computation and remittance
- Local service tax and any sector-specific monthly obligations
- Nil returns filed properly in quiet months (never just skipped)
- A monthly compliance pack: what was filed, what was paid, what's next
A defined process, start to finish
We onboard
A one-time health check of your URA ledger and last 12 months of filings. Any existing gaps are identified and cleaned up first.
We run the cycle
Each month you send sales, purchases and payroll data — by email, WhatsApp or shared drive. We compute, reconcile against EFRIS, and file before every deadline.
We report
You receive filing acknowledgments and a one-page summary each month. Your ledger stays clean, and your TCC stays renewable.
Deliverables
- All monthly returns filed on time with URA acknowledgment receipts
- Monthly EFRIS-to-VAT reconciliation statement
- Payroll tax schedule for every pay run
- WHT certificates managed for your suppliers
- A monthly one-page compliance summary in plain language
- Yearly archive of every filing, audit-ready
Priced to your situation — not a rate card
Monthly fees follow business size and the number of tax heads — fixed, predictable, and quoted before we start.
“Meet 'Kirabo Interiors' — a furniture business whose VAT returns hadn't matched their EFRIS invoices for over a year. We cleaned up 14 months of reconciliations, refiled where needed, and took over the cycle. Their next TCC renewal went through without a single query.”
Illustrative composite scenario reflecting real client patterns — details changed to protect confidentiality.
FAQs — Monthly Tax Filing
The main ones: VAT and PAYE returns are due by the 15th of the following month, and withholding tax remittances follow the same cycle. EFRIS invoicing obligations run continuously. Our clients don't track any of this — we do.
Yes. We compute PAYE for every pay run under the current bands — including the UGX 335,000 monthly tax-free threshold effective 1 July 2026 — file the return and provide the schedule for your records.
We identify which of your payments attract WHT (professional fees at 6%, and the other scheduled categories), compute and remit it, and manage the certificates your suppliers need. Missed WHT is one of the most common audit findings — it's a core part of the service.
That's normal — most clients arrive with gaps. We start with a clean-up: outstanding returns filed, EFRIS mismatches reconciled, penalties negotiated where possible. Then the monthly cycle keeps you clean going forward.
Yes — audit defence is one of our core services, and monthly clients have the advantage that their records are already reconciled and archived. If URA calls, your file is ready the same day.
Not sure where you stand? Let's find out — before URA does it for you.
A 30-minute consultation tells you exactly where you stand, what it will cost to fix, and what happens if you wait. No obligation.